ERA MotorsportGuide
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Guide G2

A new season Same championship, next year.

Copy the categories for the new season, create the new events, duplicate last year's forms and keep the standings of each season.

ForOrganizer
Reading time20 min

A new season does not need a new championship. You keep the championship and its card, you copy the categories, you add the events of the new year and you duplicate the forms. Last season stays as it is, with its entries, results and standings. The example moves "Kart Cup North" from 2026 to 2027.

Why past categories must not be edited

Every entry of a past race points to its category. The archive of the website shows that category with its data as they are now: if you rename "Junior 125" or change its age, weight or engine for 2027, the 2026 results change too. ERA warns you in the category card with Used by past events. when the category has entries of past races.

So: fix typos in a past category if you must, but for the new season make copies and change the copies.

Copy the categories

Who: organizer

  1. Open the list. Go to Events › Categories and choose the championship.
  2. Start the copy. Press Copy for a new season. A box opens and a tick column appears in the table.
  3. Tick the categories. Tick the ones that run again next season. Use the season chips and the Active chip to see only last season's categories.
  4. Set the season. In the box, check the new season year (ERA proposes the next one) and leave switch the originals off ticked.
  5. Copy. Press the copy button and confirm. ERA creates the copies with the same name, active, with the new season. The originals are switched off and stay with the past events.
  6. Edit the copies. Open each copy and change what changes for 2027: age, weight, engine, tyres, race number range.

Two things ERA does by itself:

  • A category still used by an open form (a race not run yet, or a season pass not archived) is not switched off. ERA lists it in the message: switch it off in its card when that form closes.
  • A category of single races keeps only the races not run yet. If all its races are past, the copy becomes a category of the whole championship: tick its 2027 races in the copy.

With several seasons in the list, the season chips (All seasons, 2026, 2027) tell apart categories with the same name. Details in Categories.

Create the events of the new year

Create the 2027 rounds in Events › Events with New event, as in A new championship. Do this before duplicating the forms: ERA then proposes the matching round for each copied form.

Duplicate the forms

Who: organizer

  1. Find last year's form. Go to Forms › Forms, choose the championship and press the Duplicate icon on the form of last season (for example "Round 3 2026" or "Season Pass 2026").
  2. Choose the season. Season proposes the year after the original form. The Championship stays the same; choosing another one empties categories and prices.
  3. Check name and dates. ERA proposes the name with the year moved on ("Season Pass 2027") and Registrations close one year later. Change them if needed.
  4. Choose the race. For a single-event form ERA proposes the race in the same position of the season: Round 3 of 2026 becomes Round 3 of 2027. For a season pass it pre-ticks the Rounds covered the same way; none ticked means every race in the year of Registrations close, or every race when there is no closing date (see Selling a season pass).
  5. Duplicate. Press Duplicate and open the form. The new form is private and opens in the editor.
  6. Switch to the new categories. In Base & categories the old categories are still ticked and marked "(off)". Untick them, tick the 2027 copies, write their prices and limits, and press Save. A form keeps a category that already has registrations; a new form has none, so you can change all of them.
  7. Make it public. When everything is checked, set Status to Public and save.

The copy takes the settings (invitation only, entry limit, automatic race numbers, type), the categories with price and limit, the pages, fields, translations and the welcome message. It does not take registrations, payments, orders, invitations or race numbers: they stay on last year's form. Details in Forms and Form editor.

Close last season's forms

In Forms › Forms, the Archive (closes it on the website) icon hides an old form from the list and closes it on the website. Its registrations stay. Show archived brings archived forms back into view, and the same icon restores them.

Standings by season

Who: organizer

  1. Open the standings. Go to Events › Championships and press Standings by season on the row of the championship, or the same button in the championship card.
  2. Add the final standings of the season that ended. Choose the Season, optionally a Category, write a Label (for example "Final standings"), and upload the PDF file or write a link. A PDF wins over the link.
  3. Read the result. The website shows these standings on the championship page, season by season. With one file in a season the standings button opens it; with several (for example one per category) the page lists them.

For the season that is running, use Current standings in the Documents tab of the championship card.