ERA MotorsportGuide
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Guide G1

A new championship From the first line to the first race.

Set up a championship from zero - organizer, type, championship card, payment methods, events and categories - in the order ERA needs them.

ForOrganizer · Superadmin
Reading time25 min

A championship in ERA is the frame for everything else: its events, its categories, its forms and its entries all hang from it. Set it up in this order, because each step uses the one before. The example is a new series, "Kart Cup North", with its first race "Round 1 – Lakeside" on 12/04/2027.

Organizer and competition type

Who: superadmin

  1. Create the organizer. Go to System › Organizers and press New organizer. Write the name, the contacts and upload the logo: the website shows them on the championship page. Only a superadmin opens this page. Skip this step if the organizer is already in the list. Details in Organizers.
  2. Check the competition type. Go to Events › Competition types. The type (for example National or International) is shown by the website on the championship, event and driver pages. If the one you need is missing, write its name, optionally an order number, and press Add. Details in Competition types.

The championship card

Who: superadmin, then the organizer

  1. Create the championship. Go to Events › Championships and press New championship. Only a superadmin can create a championship.
  2. Fill in the General tab. Write the Name, choose the Type (required) and the Organizer. Leave On the website on Hidden until the championship is ready. Write the Description in English and, if you want, in the national language. Add the website, email, phone and social links under Contacts: the links must start with https://.
  3. Choose the website address. ERA proposes the address (permalink) from the name, for example kart-cup-north. Lowercase letters, numbers and hyphens only. Once the championship is public and the address has been shared, do not change it: the old address stops working.
  4. Choose the language of the race-day prints. Language of the race-day prints sets the language of the no-appeal declarations, technical checks, pre-grid, transponder return and entry sheets, whoever prints them and whatever language their ERA is in.
  5. Choose the pass reader. Under Live desk, Pass reader tells the track pages how QR codes are read: Webcam opens the camera by itself (phone, tablet or a PC with a webcam); Barcode scanner keeps a box always ready for a USB reader. It applies to the track scanner, the tyre check-in and the briefing check-in. With no choice saved, ERA uses the webcam.
  6. Create it. Press Create the championship. ERA opens the Images tab.
  7. Upload the images. Logo (it also goes on the posters and the passes; use PNG or JPG, because an SVG logo does not appear on the automatic poster), Background (website) for the top of the championship page, and optionally a Logo animation (video). Press Save the images.
  8. Add the documents. In Documents add the regulations, technical forms and bulletins: PDF, JPG or PNG files, several at once, or a link starting with https://. They show on the championship page and on the pages of its events, in the order you set with the arrows. Terms and conditions is one PDF only: the drivers accept it when they register. Current standings is the standings button of the current season.
  9. Add the sponsors. In Sponsors upload the sponsor logos (the first one goes on the automatic event posters; use PNG or JPG, an SVG does not appear there) and the banners (1280×360 px), each with the link it opens.

Details of every field in Championships.

Payment methods

Who: superadmin or organizer with access to the page

  1. Open the page. Go to System › Payment methods and choose the championship.
  2. Tick the methods. For Entries, Photo packs, Tyres and the shop on track on the website, tick the methods drivers and teams can use. Under ERA counter on track tick the methods of the desk at the track; none ticked means all of them.
  3. Write the gateway keys. Under Gateway keys fill in the keys of the card gateways you use (Monetico, Stripe, Saferpay, PayPal) and the bank details for bank transfers. A method works on the website only when its keys are set. Secret keys are never shown again: an empty field keeps the saved one.
  4. Save. Press Save the payment methods.

Details in Payment methods.

Access for the organizer's staff

Who: superadmin

An organizer account sees only the championships ticked in its card. In System › Administrators open the user and tick the new championship under Championships, then Save. The user sees it at the next sign-in. Details in Administrators.

The events

Who: organizer

  1. Check the track. The track must exist in Events › Tracks. If it is missing, add it there first (Tracks).
  2. Create the event. Go to Events › Events and press New event. Write the Name ("Round 1 – Lakeside"), choose the Championship, the First day and the Last day (empty means a one-day event). Under Track choose the Country, then the track; write the Official fuel octane if the regulations fix it. ERA proposes the website address from the championship, the name and the year, for example kart-cup-north/round-1-2027. Press Create the event.
  3. Add the poster. In Images choose Upload and pick your own image, or Make it automatically: choose a Base poster and ERA writes on it the QR code of the event page, the championship logo, the date, the event name, the track and the first sponsor logo. If you change name, date, track or championship later, the automatic poster is made again. Add the Event logo, Background and Live cover if you have them, then Save the images.
  4. Add the documents. In Documents add the timetable, the supplementary regulations, the briefing, the paddock information and the rest: files or links, in the order you choose. They show on the event page.
  5. Set the registration button. In Registration & live leave ERA form to send drivers to the open registration form of the event (you create it in Opening registrations with a form), or point the button to an External link or a PDF form. Add the live streaming, live timing and results links when you have them, then Save.
  6. Publish it. Set On the website to Published in the General tab when the event is ready to be seen.

Repeat for every round of the season. Details in Events.

The categories

Who: organizer

  1. Create a category. Go to Events › Categories and press New category.
  2. Fill in the data. Name as on the website and in the entry lists ("Junior 125"), the Season (only in ERA, it tells apart categories with the same name from different years), an optional Subtitle, the Race numbers range given to the drivers (required, for example 100-199) and the Licence.
  3. Choose where it is valid. Under Valid for choose the championship. Leave all events unticked for a category of the whole championship; tick events only for a category of single races.
  4. Add the technical data. Age, Weight, Engine, Slick tyres, Wet tyres: the website shows them in the classes of the event and of the championship.
  5. Save. Press Create the category. Repeat for each category.
  6. Set the order. Back in the list, drag the rows into the order you want and press Save the new order: it is the order of the website, of the entry lists and of the forms.

Prices are not final here: the website uses the prices you set in the form. Details in Categories.

Open the championship

When logo, documents, events and categories are in place, open the championship card and set On the website to Published. The next step is the registration form: Opening registrations with a form.