ERA MotorsportGuide
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Guide G7

After the race Results, news, photos, money.

Publish the results, write the race report with ERA's AI, upload the photos with race numbers, send invoices, close the event balance and notify the drivers.

ForOrganizer
Reading time15 min

When the flag falls the work moves to the office. This guide puts the after-race jobs in a sensible order; you can do them in any order. The example closes "Round 3 – Lakeside" of "Kart Cup North".

Results

Who: race office

  1. Open the page. Go to Events › Results and choose the championship and the event. ERA lists the results already uploaded.
  2. Upload a file. Under Upload results choose the Class, write a Name ("Final"), choose the File and press Upload. A PDF is shown on the website; the CSV export of MyLaps is read into ERA row by row, but the website shows only PDFs.
  3. Publish or hide. The website shows the published PDFs on the event page. The button on each row says Publish on the website or Hide from the website; the bin deletes the result.

Details in Results.

News

Who: organizer

  1. Start with the AI. Go to Communications › News, choose the championship and press Write with AI.
  2. Choose event and article. Choose the event and the kind of article: Event presentation (before the race), Event in progress or Event finished.
  3. Give it the facts. Under Notes for the AI write what the article must say: winners, key moments, news of the event. ERA's AI uses only these notes and the data of the event, the track and the categories saved in ERA. It does not invent results: for a finished event, write the winners here.
  4. Write it. Optionally choose the Main image, then press Write the article.
  5. Read before publishing. The article is saved hidden and opens in the editor. Read it, correct title, summary and text, add tags if you use them, then set Visible on the website and save.

You can also write a news yourself with New news. Details in News.

Photos

Who: organizer or photographer with access

  1. Open the gallery. Go to Events › Gallery and choose the championship and the event.
  2. Upload. Drop the photos on the box or click it to choose them: JPG or PNG, as many as you want. ERA uploads them one at a time.
  3. Put them in a group. Each photo belongs to the drivers group or to the paddock group; you can move it from one to the other.
  4. Write the race numbers. For each driver photo write the race numbers it shows, separated by commas ("27, 305"), and press Save. The number finds the driver among the entries of this event and of the season passes that cover it, so the photo shows up for that driver.
  5. Let ERA suggest the numbers. The suggestion button reads the three-digit numbers visible in the photos of the page with photo recognition. Check what it proposes, then Save.

Details in Gallery.

Driver invoices

Who: race office

  1. Open the page. Go to Finance › Driver invoices and choose the championship and the event. ERA lists the drivers entered, season passes included, with their payment.
  2. Upload the PDF. On the row of the driver choose one or more PDF files and upload them. The tick only without invoice keeps the drivers still waiting for one.
  3. The driver finds it. The driver downloads it from the driver area of the website, under Invoices. The billing data the drivers gave when registering are in the order exports (Export orders).

Details in Driver invoices.

Income, expenses and the balance

Who: organizer

  1. Record the extra income. In Finance › Income add what the website does not know, for example sponsor or hospitality money: date, category, description and amount.
  2. Record the expenses. In Finance › Expenses add the costs of the event in the same way. The categories of both lists are kept in Finance › Income categories and Finance › Expense categories.
  3. Read the balance. The Finance page of the event shows the Income from the website (paid entries, shop on track, tyres and photos, the same figures as the dashboard), the Extra income, the Expenses, the Fixed cost of the event when the championship has one, and the Balance. It also shows the entries still to collect.

Details in Income, Expenses and the event balance.

Push notification to the drivers

Who: organizer

  1. New notification. Go to Communications › Push notifications, choose the championship and press New notification.
  2. Choose who receives it. Drivers of the championship, Drivers of an event (optionally only one race number) or Season pass drivers. Only a superadmin can send to Everyone with the app.
  3. Write it. Title, Message and an optional Image. When the driver taps it, the app opens the page of the race or of the championship.
  4. Send. Leave Send at empty and press Send now, or choose a date and time to schedule it. ERA asks for a confirmation first.

The notification also appears on the Notifications page of the app and of the website. Scheduled notifications can be cancelled from the list. Details in Push notifications.