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04 · Drivers

Sent invitations Who was invited, who came.

In ERADrivers › Sent invitations
Who uses itOrganizer

Sent invitations lists every invitation sent for a race and tells you who has used it.

What it is for

An invitation is a personal link that lets one driver enter a form of the race in one category, at the normal price, free, at a fixed price or with a discount, until an expiry date. This page shows them all, so you can chase who has not entered yet, change a category, send the email again or remove an invitation sent by mistake.

Step by step

  1. Choose the race. Go to Drivers › Sent invitations and choose the championship and the event.
  2. Filter. Click All, Not registered yet, Registered or Expired, or search by driver, email, category, form or sponsor.
  3. Read the row. Driver (with the sponsor, if any), Category, Form, Price ("full price", "free", a fixed amount or a discount), Invited, Expires and Status: "not registered", "registered", "registered · to pay" or "expired".
  4. Open an invitation. Click the pencil. The invitation page shows driver, race, form, sending date and until when the link is valid.
  5. Change the category or resend. Choose another Category of the form, then press Save the category, or Save and send the invitation again to email the same link again.
  6. Delete an invitation. The bin deletes an invitation not used yet, after a confirmation.
Invitations of Round 3 – Lakeside.
Invitations of Round 3 – Lakeside.

From the top of the list, Send invitations opens Invite drivers and Reminder to who did not register opens Send reminders.

What ERA checks

  • An invitation counts as registered when the driver used the link or has an entry in that form that is not cancelled.
  • An invitation already used to register cannot be deleted: This invitation was already used to register: it stays.
  • The category of an invitation must be one of the form (or the one it already has).
  • Sending again uses the same link, so an expired link stays expired: send a new invitation instead.
  • The email text is the one written in the form (form editor, Messages) or, if empty, the driver invitation text in Email settings.

Common problems

What happens What to do
Category saved, but the email was not sent: check the "Driver invitation" text in Email config or in the form. Write the invitation text, then send again.
The driver says the link does not work. Check Expires: if it has passed, send a new invitation from Invite drivers.
The bin is missing on a row. The invitation has been used: it stays.