Invite drivers Personal links to enter.

Invite drivers sends each driver of your list an email with a personal link to enter one form of the race, in one category.

What it is for

Use it for wild cards, guest drivers, the drivers of a sponsor, or a race open only by invitation. The link can give the normal price, a free entry, a fixed price or a discount, and can expire on a date. ERA shows you who gets the invitation before anything is sent.

Before you start

• The race needs a registration form with categories. A form closed online can be used: ERA marks it "(closed online)".
• The invitation email needs a text: in the form (form editor, Messages) or in Email settings under the driver invitation. Without it, ERA shows a warning and nothing can be sent.

Step by step

1. Choose the race. Go to Drivers › Invite drivers and choose the championship and the event.
2. Choose form and category. Pick the Form, then the Category: the list shows only the categories of that form.
3. Set the price. In Price choose Normal price, Free entry, Fixed price or Discount %. For a fixed price or a discount, write the amount or the percentage in Fixed price / discount.
4. Set the expiry. Choose the date in Link expires on. Empty means the link works until the registrations close.
5. Give the drivers. Upload a CSV file or paste the drivers one per line in …or paste the drivers, as: email, first name, last name, sponsor, sponsor email. Only the email is needed; the first row can be the header.
6. Check the list. Press Check the list. Nothing is sent yet: ERA shows how many will be invited, the price and the expiry, and one row per driver with its status.
7. Send. Press the send button, which shows how many invitations will go ("Send 12 invitations"), and confirm, or Change the list to go back. ERA shows the result row by row: "invitation sent" or "NOT sent".

What ERA checks

In the preview, ERA skips:

• drivers already invited to the same form and category with an invitation not used and not expired ("already invited · skipped");
• drivers already entered in that form ("already registered · skipped");
• lines without a valid email ("not a valid email · skipped");
• an email repeated in the list ("repeated in the list · skipped").

Also:

• An email not yet in ERA gets a new driver account ("new account"); the driver chooses the password on the website.
• A sponsor in the list is found by its email, or by its name, and created if missing.
• A discount is at most 100%. At most 500 lines are read per sending.
• The CSV can be separated by commas, semicolons or tabs. The file must be .csv: from a spreadsheet, save as CSV.

Common problems

See also

• Sent invitations
• Send reminders
• Email settings
• Invitations, from the list to the entry